Website Manager

Union Little League

Volunteer Requirements

To fulfill your Volunteer duties, each family will be required to do one of the following for each child playing in the league:

1)  Sell one banner for the outfield fence - click here for more info
2)  Volunteer 4 hours thru one of the following ways:
  • Snack Shack - see more details below
  • Opening Day
  • Family Fun Day
  • Field Clean Up Day(s)
3)  Pay the $250 buyout fee - see more details below

 

Snack Shack Operation Guidelines

ULL is run by volunteers and its success is dependent on our volunteers.  The Snack Shack is a critical part of ULL, both financially and from a player morale perspective (the kids love the Snack Shack). 

The Snack Shack also provides an important source of revenue to help offset operating expenses such as field maintenance, capital improvement and necessary equipment.  The League needs to ensure sufficient coverage so the Snack Shack can be open for business for all scheduled games.  In order to provide additional guidance in this area and that all families are sharing in these volunteer efforts, we have developed the following procedures.

The League aims to limit total Snack Shack volunteer requirements to one (1) shift per player, up to 2 shifts maximum if you have 2 or more players in the league.  To meet this goal, everyone’s help is needed.  Snack Shack duty is a team responsibility- all families are expected to work in the Snack Shack and/or purchase a buy-out for $150.  *Parents must work the WHOLE shift (approx. 4 hrs) in order to be credited with serving their shift.  *No parent will be required to work more than two shifts, regardless of the number of players registered. 

The Scheduling Coordinator will send out link that will allow each parent to select his or her shift.  Select a time that works with your schedule.  The link will automatically email you a reminder notice a few days prior to your scheduled shift, similar to SignUp Genius.  If a parent fails to show up for their shift your child’s team may forfeit their game, and the parent will be fined the $250 buy-out fee.  In the event of a rained-out game, a new link will be sent to reschedule your shift.

It’s your responsibility to get your shift covered.  No child is allowed to be in the Snack Shack while the parent is fulfilling his or her shift.  Acceptable coverage if you are unable to attend your volunteer shift must be another adult, no exceptions.  If a parent is unable able to work his or her shift AND unable to find coverage AND provides a minimum of ONE WEEK notice to the scheduling coordinator, rescheduling that shift is allowed, provided there are additional shifts available.

BUY-OUTS - $250

Pre-paid buy-outs are purchased for $250 during registration on the ULL website.  The Scheduling Coordinator receives a list of all pre-paid buy-out families from the Registrar and adds their names to the master schedule for exemptions. 

I
f you are not able to work your scheduled shift or you are unable to switch shifts with another ULL parent, there may be a buy-out option available.  The scheduled parent must contact the Snack Shack Coordinator to request a buyout at least one week in advance and pay the $250 buyout fee via cash or check, made payable to ULL, prior to your shift. Failure to pay the buy-out fee on time is considered a NO SHOW.

Once the schedule has been set, (usually by March 15) please inform the Snack Shack coordinator if a buy-out is requested, as there are only a limited number of buy-outs are available for each shift.

Requests will not be accepted less than one week in advance.  Once a buy-out is approved, the requestor will receive an emailed confirmation.

Please include the following information in your request:
Team name and division (i.e. AA Rangers)
Date of requested buy-out; game time if it is a Saturday
Name of the family scheduled for the shift that is requesting the buy-out
Your contact information, including your email address and phone number.

SELECTING YOUR SHIFT
The Snack Shack schedule link will be available shortly after opening day. All shifts will need to be assigned by March 8.  Any parent that hasn’t selected a volunteer slot will be assigned one, so please choose the shift you want before March 8,

 Once you select your shift, please be sure to show up on time.  Remember that others are counting on you to be there. We have designed the shifts with parent schedules in mind.  Please know we have parents start later than crew and usually leave earlier than crew, except for week day games.

EXEMPTIONS from Snack Shack duty are for the following positions only:

For Tee Ball and Single A:  1 Manager and up to 2 Coaches. 
For Double AA through Majors: 1 Manager, up to 2 Coaches and 1 Scorekeeper.

 

 



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